Translation Invoice Template - Free Download (2024)

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You’ve made your life easier with a great invoice template. Now find out how much more Wave can do for you and your business by trying our 100% free invoicing and accounting software.

You work hard to ensure nothing is lost in translation – so you need to make sure your hard work is noticed and you are compensated fairly for your skill and talent. For clients to know exactly what goes into translating a book, or providing simultaneous translation at a meeting, you need an invoice that clearly explains everything you do, along with the associated costs. In fact, your invoice needs to be as clear and understandable as your great translation services!

You deliver great work – your invoices should look great too! A professional, well-designed invoice reflects your image as a professional and creates credibility and confidence in services rendered.

Once you've downloaded your free invoice template, you'll need to customize it to fit your specific business. Here are the 10 key things to include on your invoice:

1. Title and Description: Name the project and briefly describe what type of work your client is being invoiced for.
2. Company Details: Add your company name, address, phone number, and logo to the top-right corner.
3. Customer Details: Under "Bill To", add your customer's name, address, and contact information.
4. Invoice Number: Include a unique invoice number to help you track down this invoice in the future. You can format this based on sequence and customer. For example, if you're sending your very first customer their first invoice, the invoice number could be 001-001.
5. Dates: Include the date when your invoice has been issued and the date when payment is due.
6. Line Item: Add individual line items for each unique good or service you provided. For each line item, include a brief description, quantity, individual unit price, and total price.
7. Subtotal: Add up the subtotal of your goods or services, before tax has been applied.
8. Tax: Indicate the tax rate applied to the subtotal. This is legally required to provide on invoices, and your rate may differ depending on where you run your business.
9. Total: Outline the total amount due from the customer, after tax.
10. Notes: Include any additional info your customer should know, including terms of service and payment terms (for example, payments are due 30 days after the invoice has been issued).

Ready to send professional invoices?

If it’s a small project, most translators ask for payment upon completion, especially if it is a regular client. But if your services are required over several days, or even weeks, it’s not unreasonable to request partial payment up front. After all, you are running your own business and need to keep the revenue coming in to cover costs, especially if the project requires you to travel. You can ask for a percentage of the estimated cost up front, with the remainder upon completion.